Sr. Administrative Assistant Job in New Jersey (NJ), Career, Full Time Jobs in Novartis Pharmaceuticals
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Sr. Administrative Assistant job in East Hanover

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Novartis Pharmaceuticals jobs
New Jersey (NJ), East Hanover
Job Code:  249021BR
Employer:  Novartis Pharmaceuticals
Job Type:  Full Time

Country:  United States
State:  New Jersey (NJ)
City:  East Hanover

A global healthcare leader, Novartis, has one of the most exciting product pipelines in the industry today. It is a pipeline of innovative medicines brought to life by diverse, talented, and performance driven people. All of this makes Novartis one of the most rewarding employers in our field. We're committed to peak performance, improving the quality of life, and embracing and leveraging diverse backgrounds, cultures and talents to achieve competitive advantage.

Primary role is to provide full administrative support to the Heads of the US HEOR and CVE teams.

Successful candidate must be a team player who can handle multiple assignments in a fast-paced environment with little supervision. Must possess excellent prioritization and follow-up skills with ability to proactively reach out within the organization to find solutions, anticipate needs of manager. Candidate must have excellent attention to detail. Candidate must be able to anticipate requirements and plan accordingly.

Major Accountabilities:
• Responsible for: heavy calendaring, travel arrangements, processing expense reports, arranging internal /external meetings, writing leadership team meeting minutes with action items, and proven ability to operate technologies (i.e.: SharePoint, Adobe Connect, Skype Webex, Video Conferencing)
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner
• Create and prepare routine presentations/memos/reports for department
• Coordinate with HR Staffing to schedule interviews when necessary; manage updates to distribution lists and organizational charts
• Highly proficient in all administrative support skill, Office Management Set-up; Req to Pay, Concur, MS Office
• May be responsible for composing correspondences and communicating information on behalf of manager
• Excellent interpersonal and written/oral communication skills, ability to lead by influence, and design and improve admin processes. Function as lead admin within the department
Minimum Requirements:

• High School Diploma required. Bachelor's degree or equivalent 4-Year university degree preferred
• 7+ years of Administrative Assistant experience
• Past experience supporting Vice President level and above roles
• Ability to prioritize duties
• Excellent planning and organizational skills
• Demonstrated accuracy and speed in the use of standard office tools including Outlook, Word, Excel, and PowerPoint
• Experience in using Adobe Acrobat and other software to create and manage multiple document formats including PDF files
• Demonstrated ability to build collaborative relationships; Superior interpersonal skills; excellent customer focus
• Past experience supporting Medical focused groups
• Ability to navigate a matrix-organization
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
• A strong understanding of Novartis Pharmaceuticals Organizational policies and procedures
• Ability to manage and prioritize calendar requests to ensure optimized daily, weekly and monthly schedules
ref: (249021BR)
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